Job Opportunities

Coordinator, Research Funding Opportunities

Posted Date: November 23, 2016
Closing Date: December 18, 2016

The International Centre for Science in Drug Policy (ICSDP) seeks a part-time (20 hours/week, 12 months) Coordinator, Research Funding Opportunities to develop and implement a comprehensive portfolio of strategies to support funding needs, finance new initiatives and help ensure the long-term sustainability of the organization. 

While the majority of this positions’ focus is on fundraising, the ICSDP is a small organization that requires additional administrative support, which will be tasked to the selected candidate. We anticipate that the successful applicant will devote 75% of their time to fundraising and development, and 25% to administrative duties. 

The ICSDP seeks to improve community health and safety by conducting research and public education on best practices in drug policy. This involves working collaboratively with communities, policymakers, law enforcement, and other stakeholders to help guide effective and evidence-based policy responses to the many problems posed by illicit drugs. The ICSDP produces high-impact scientific research on illicit drug policy and public education campaigns at the local, national, and international levels. The ICSDP conducts original research in the form of scientific reviews, evidence-based drug policy guidelines, and research collaborations with leading scientists and institutions across diverse continents and disciplines. The organization is based at the Li Ka Shing Knowledge Institute at St. Michael’s Hospital.

Duties & Responsibilities:


  • Create an annual fundraising plan with measurable outcomes.
  • Develop an annual calendar of resource development activities and initiatives to ensure that deadlines are met, such as for grant applications and reports.
  • Manage a database of funding opportunities that can be used to identify strategic opportunities with the Research Scientist and other ICSDP staff.
  • Proactively identify funding opportunities (local, national and international) that are aligned with the goals and objectives of the ICSDP’s research programs and priorities. This entails conducting primarily online research and monitoring on peer-reviewed, foundation, private donor, government, corporate, and/or other sources of funding.
  • Work with the Research Scientist and other ICSDP staff to identify collaborative funding opportunities with organizational partners.
  • Identify and inform the Research Scientist and other ICSDP staff of deadlines for grant applications and reports for both prospective and existing sources of funding, and ensure all components of applications and reports are completed and submitted on time.
  • Coordinate and prepare grant applications in collaboration with the Research Scientist and other ICSDP staff, including drafting new and reoccurring applications and budgets, incorporating edits and feedback, compiling supporting documentation, and managing online application forms.
  • Support the Research Scientist and other ICSDP staff in the preparation of reports that are required as part of funding agreements.
  • Act as liaison between the ICSDP and the Office of Research Administration to ensure operational efficiency.
  • Maintain information systems for peer-reviewed, foundation, private donor, government, corporate, and/or other sources of funding, ensuring the organization’s online accounts with funding agencies are up to date.
  • Ensure sound fundraising administration systems including data management, record keeping, and charitable tax receipts. 


  • Provide administrative support for the Research Scientist and others as required, including determination of urgency and nature of internal and external requests, resolution of time conflicts, and notification to all relevant parties.
  • Facilitate effective triaging of internal and external correspondence and timely follow-up as appropriate.
  • Coordinate meetings, notify participants, and ensure well-defined and timely agendas.
  • Coordinate travel arrangements and expense reporting for the Director and others as needed. 


  • Bachelor’s degree in a related field.
  • Minimum one to three years of experience in a fundraising position, preferably with some combination of peer-reviewed (e.g., Canadian Institutes of Health Research), foundation (e.g., Elton John AIDS Foundation), private donor, government, corporate, and/or other sources of national and international funding.
  • Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, hospital staff, board members, government representatives, community partners and the general public.
  • Excellent communication skills, both verbally and in writing (academic and plain language).
  • Ability to multi-task, work independently, and work under pressure with required deadlines, using strong organizational, time management, and prioritizing skills.
  • Demonstrated aptitude for detailed work, and capability of decision making/problem solving within predetermined guidelines.
  • Ability to work remotely with colleagues and partners in Canada and internationally.
  • Basic understanding of current issues in Canadian and global drug policy.
  • Computer skills including proficient knowledge of email, MS Word, PowerPoint, and Excel.

For more information on applying for this position, please click here.

Photo on home page by Paul Bica.

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